Circle Facilitator

Role Description

Congratulations!! :tada: :confetti_ball:

As filler of a circle facilitator role, you run circle meetings. You create an inclusive space where everyone’s voice is valued and where things get done.

We (your fellow circle facilitators past and present) have found that the following information super helpful. Read on, enjoy, and circle back with your own contributions to this guide!

Aims: What you do

Basics

  • Planning the agenda
  • Facilitating circle meetings
  • Making sure people are following meeting agreements
  • Guiding the process of creating proposals and making decisions

Advanced

  • Ensuring that everyone involved in decision-making is included and contacts those not present in the meeting to give input asynchronously
  • Surfacing and guiding the process of addressing interpersonal and group tensions
  • Training other members on the facilitator role

Domains: What you manage

  • Meeting Agenda
  • Prioritizing backlog items

Related Circles, Roles, and Policies

  • Collaborate closely with secretary and coordinator role holders to plan meetings

The First 30 Days

1. Share your new role

  • Announce that you are the circle’s new facilitator role holder (or make sure that you’ve been announced!)
  • Update the Members and Roles section of your meeting notes

2. Join Circle Role Holder Groups

3. Become an expert in the top how-tos and policies related to your role

As you grow in your skills, check out all the docs

4. Ask your circle to give you feedback after you’ve been in your role for about three meetings.

  • How am I doing with facilitating circle meetings?
  • How am I doing with ensuring every voice is heard?
  • How am I doing with separating my facilitator voice from my member voice? (Did you always know whether I was speaking as a member or as the facilitator?)
  • How am I doing with supporting agenda planning as needed?
  • Anything else?

5. Update this post to make it even better for future facilitators.


Tips

Be clear when you’re using your facilitator voice versus your circle member voice.

Understand, explore, decide is your best friend.


Ideas for Improvement


Credits

@jadarichardson Welcome to your first facilitator role! I’m so honored to be a member of the circle you’re facilitating. I hope this post is helpful to you! Definitely ask questions / post feedback here. It’s a wiki so anyone can update it.

I updated this guide with feedback questions that circle facilitators can ask when they want to hear how they’re doing. Questions come from Sociocracy for All’s training materials. Try it out!

  • How am I doing with facilitating circle meetings?
  • How am I doing with ensuring every voice is heard?
  • How am I doing with separating my facilitator voice from my member voice? (Did you always know whether I was speaking as a member or as the facilitator?)
  • How am I doing with supporting agenda planning as needed?
  • Anything else?