As filler of a circle facilitator role, you’re responsible for making sure that meetings run smoothly and creating an inclusive space where everyone’s voice is valued.
We (your fellow circle facilitators past and present) have found that the following information super helpful. Read on, enjoy, and circle back with your own contributions to this guide!
- Planning the agenda
- Facilitating circle meetings
- Paying attention to equivalence during meetings
- Ensuring participants are following meeting norms and governance practices
- Guiding the process of clear policy proposals
- Ensures that everyone involved in decision making is included and contacts those not present in the meeting to give input asynchronously
- Surfacing and guiding the process of addressing interpersonal and group tensions
- Training other members on the facilitator role
- Meeting Agenda
- Prioritizing backlog items
- Collaborate closely with secretary and coordinator role holders to plan meetings
1. Share your new role
- Announce that you are the circle’s new facilitator role holder (or make sure that you’ve been announced!)
- Update the Members and Roles section of your meeting notes
2. Join Circle Role Holder Groups
- Circle Role Holders on the Hub. This gives you special access to Hub features like being able to edit other people’s posts.
- Circle Role Holders on Google Groups. This gives you permission to do things like change the YPC Admin Calendar and manage Shared Drive members.
#governanceon Slack to have a community of fellow role holders to learn from and support
3. Become an expert in the top how-tos and policies related to your role
- Basics of sociocratic governance: Many Voices One Song: Shared Power with Sociocracy
4. Ask your circle to give you feedback after you’ve been in your role for about three meetings.
5. Update this post to make it even better for future facilitators.