Overview
A Donor Q&A brings current donors to the stage to share why they donate to YPC. It’s a great opportunity to thank the donors on the panel, to generate insights for current organizers, and to get people interested in becoming new donors.
Event in Action
Watch our first ever Donor Q&A, held on August 26th, 2021!
Host Your Own
Planning
Decide who to invite as donors. Include donors with different backgrounds and reasons for donating.
Decide who to invite to attend. Consider current organizers and potential donors.
Decide what questions to ask. Here are some example questions:
- Who are you? What do you do on a day-to-day basis? What are some of your interests?
- What causes do you care about?
- Why and how did you decide to donate? How did you come to know about YPC? What motivated you to donate? What is special about YPC? Why do you believe in us?
- What impact do you want to see? How do you want your donation to be used? What are you expecting your money to do?
- What are you hoping to receive out of donating?
- What would motivate you to advocate for us, to ask others in your circles to donate as well?
- What other resources would you be willing to contribute?
Decide who does what. Examples of tasks to do include:
- Invite and communicate with donors
- Invite attendees
- Set up event space (whether online or in-person)
- Send calendar invites and reminders to people who register
- Send event follow-up to people who attend
- Post on social media
- Facilitate Q&A
- Write event report
Inviting
Message to Donors
Would you be able to attend a YPC meeting on (Date and Time) to talk about why you donate?
People new to YPC are curious to hear from donors things like why you donate, what makes a good experience, etc. Your viewpoint would add to this conversation!
Message to Potential Attendees
I invite you to attend our donor panel on (Date and Time)!
Hear current YPC donors answer questions like
(List of questions)
Register by (registration directions)
Reminder to Attendees
We’re excited to see you soon at the Donor Q&A on (Date and Time)! You’ll be hearing donors share things like why they donate, what makes a good donor experience, and more.
Join by (join directions).
If you have any questions, let us know!
Hosting Agenda
Welcome (4 minutes)
Welcome everyone to the event. Give everyone a chance to introduce themselves and check-in, either in a round or in chat depending on the number of attendees.
Context Setting (1 minute)
Share why we’re hosting a Donor Q&A and what to expect on the agenda.
Prepared Questions (25 minutes)
Ask your prepared questions.
Audience Questions (15 minutes)
Give everyone a chance to ask a question or pass.
Reflections (15 minutes)
Give everyone a chance to reflect on what they heard and give feedback on the event, ending with a reflection from the donors.
End with thanking everyone for participating!
Following Up
Share
There are many ways to share the content of the Donor Q&A! Ideas:
- Post recording to the Youth Power Coalition Youtube Channel and Facebook Page
- Share recording with Slack
- Write a blog post
- Cut out shorter videos to post on social media
- Choose quotes to feature on the website and newsletter
Communicate
Messages to Donors
Thanks again for coming to the Donor Q&A! You made a huge impact by (one specific impact that the donor had).
I appreciate you.
Messages to Attendees
Thank you for learning straight from some of our donors about why they donate!
Want to join our donor community? Become a recurring donor by joining the Youth Power Pack.
Want to join our organizing team? Fill out our member interest form.
Want to stay connected? Follow us on Instagram and subscribe to our newsletter.
All other ideas? Contact us!
P.S. If you weren’t able to join, watch the recording: (Donor Q&A Video)!
Reflect
What went well? What could have been improved? What are our next steps?
Event Report
Did you host an event? Reply to this topic with what you did! We’re curious about any of the following:
- Link to video/transcript
- What did you do differently?
- What went well? What could have been better?
- Who and how many attended?
- What impact did it have?
- How do you recommend updating this toolkit?
Ideas for Improvement
Add a follow-up phone script where every attendee gets a 15-minute phone call where we build connections!
Credits
Created by Youth Power Coalition Fundraising and Finance Circles
Under the Attribution-ShareAlike 4.0 International License where you are free to share and adapt with attribution and under the same license.
License Details
You are free to
- Share — copy and redistribute the material in any medium or format
- Adapt — remix, transform, and build upon the material
for any purpose, even commercially.Under the following terms
Attribution — You must give appropriate credit, provide a link to the license, and indicate if changes were made. You may do so in any reasonable manner, but not in any way that suggests the licensor endorses you or your use.
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No additional restrictions — You may not apply legal terms or technological measures that legally restrict others from doing anything the license permits.
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