As we make the Hub more robust and as we distinguish the Hub from Slack, I’m thinking our Meeting Reports should actually be posted to the Hub because Meeting Reports are things we want to keep for prosterity!
Some things that would need to change in order for this to happen
Update Meeting Notes Template to copy and paste well into the Hub which uses Markdown. We may need to add some tips about how to use Markdown (like adding Checklists if someone wants to!)
Update where consent is given. Is consent given in Slack, still? Or is it given on the Meeting Report in the Hub? I’m thinking Meeting Report in the Hub since you have to read the full Meeting Report in order to consent.
Update where the Meeting Report is posted and how it syncs between the Hub and Slack.
- Meeting Report Category Option
- Set user preferences for the category to Regular
- Auto-post to the #_meeting-report Slack channel via chat integration
- Secretaries copy and paste the Meeting Report they just created and drop it into the team-specific Slack channel. This would mean that on the Hub, meeting reports wouldn’t be in each team specific Hub category but perhaps that’s enough
- Circle Specific Hub Category Option
- Add #meeting-report tag, auto-post any topic with that tag to #_meeting-reports Slack channel, and auto-post any topic in the circle specific Hub category to the circle specific Slack channel
- Figure out some way for the meeting reports being discoverable on Hub even if the circle-specific channel is muted
Help people adjust their notifications
- If they will follow meeting reports on the Hub
- Mute #_meeting-reports in Slack
- If they will follow meeting reports on Slack
- If they will follow meeting reports via Email
- Regular notifications to see some meeting reports flow into the Summary emails or watch first post to read all meeting reports
- Email when mentioned to read reports they attended
- Will need to add a section like Not in Attendance so people also get notified of meetings they missed
But then again, maybe not! Meeting Reports are already stored long term in our Google Docs, and the consent to a meeting report process lives generally for only one week. We also don’t need to keep track of the consent votes so much because we always catch that at the next meeting. And, would meeting notes be too much for everyone else to follow?
What about accessibility, though? What’s the most accessible way to share information here? Should we design for a world in which people can be fully participatory in YPC without being on Slack and instead interacting only through email? There’s also discoverability. Meeting Reports are meant to be viewable by anyone, even if they’re not members of YPC, so the way to have that update is if it’s on the Hub, not if it’s in Slack (which is private only to YPC team members and partner delegates).
Questions, questions…
Next Steps
Ask people with accessibility experience for their input (they’d be the most impacted)!
Ask existing team members for their input on a Not in Attendance section of the Meeting Report